Legal

Privacy Policy

Effective Date: August 23, 2026

This Privacy Policy explains how Cody (also referred to as HeyCody, "Cody," "we," "us," or "our"), a service operated by Easy Ventures LLC, Suite R, 8th The Green, Dover, Delaware, USA 19901, collects, uses, and protects information when you use our website, Android app, integrations, and services.

Information We Collect

We may collect account details (such as name, email, user ID, and workspace details), payment and subscription metadata, service usage data (logs, feature usage, timestamps, and diagnostics), chat messages and AI responses, files or images you choose to attach, reports you submit about AI output, and integration data you authorize through third parties such as Google, Slack, and Microsoft Teams. The Android app also processes a device push token, app identifier, platform, and notification permission status so it can deliver agent-response notifications.

How We Use Information

We use data to provide and improve Cody, operate integrations, authenticate users, prevent abuse, deliver agent responses and notifications, review reported AI output, communicate service updates, and comply with legal obligations. We do not sell personal information or use conversation content for advertising.

Third-Party Processors

Cody relies on third-party providers to deliver parts of the service. These include Amazon Web Services for application and customer infrastructure; Supabase for service data; Google Firebase for authentication and Firebase Cloud Messaging; Google, Slack, and Microsoft (Microsoft Teams and Microsoft Graph) for authorized integrations; and Anthropic as our AI model provider, which processes message content to generate responses.

Mobile App and Notifications

If you enable notifications, Cody sends a device routing token to our service and uses Firebase Cloud Messaging to notify you when an agent responds. A notification may include the agent's name, profile image, and a preview of the response. Depending on your Android and lock-screen settings, this preview may be visible to someone with physical access to your device. You can disable or restrict notification previews at any time in Android settings. Photos and documents are accessed only when you select them to attach to a conversation.

Microsoft Teams

When you install Cody in Microsoft Teams, Cody accesses content only in the teams, channels, and chats where it has been added, using Microsoft resource-specific consent (RSC) and, where you grant them, Microsoft Graph permissions. This includes the message text and attachments sent in those conversations, and basic identifiers (team, channel, chat, and user IDs) needed to route and respond to messages. Cody uses this data solely to provide the assistant experience — reading messages addressed to it and generating responses. We do not sell this data, use it for advertising, or use it to train third-party AI models. Removing the Cody app from a team or chat stops further access to that conversation, and you may request deletion of stored conversation data at any time.

AI Processing

Cody is an AI assistant. Message content you direct to Cody is sent to our AI model provider (Anthropic) to generate responses. This content is processed only to provide the service and is not used by us or by Anthropic to train foundation models. AI-generated responses may be inaccurate or incomplete and should not be relied upon as professional advice.

Data Retention

We retain personal data only for as long as needed to provide the service, fulfill contractual obligations, resolve disputes, and comply with law. Device push registrations are removed or disabled when they are unregistered or no longer valid. You may request deletion of your account data using our account and data deletion page.

Security

We use reasonable technical and organizational safeguards to protect data, including access controls, encryption in transit, and monitored infrastructure. No method of storage or transmission is completely secure.

Your Rights

Depending on your location, you may have rights to access, correct, export, or delete your personal information and to object to or restrict certain processing.

Policy Updates

We may update this policy from time to time. We will post the updated version on this page and revise the effective date.

Contact

Questions about privacy can be sent to privacy@heycody.ink.